In accordance with the statutory provisions and the company agreement, the Baden-Wuerttemberg Stiftung primarily implements its non-profit purposes by putting out the programmes in the aforementioned fields to tender. The subjects to be implemented by the Baden-Wuerttemberg Stiftung are determined by the Supervisory Board of the Baden-Wuerttemberg Stiftung at the recommendation of the Management.
The Supervisory Board decides on topics and funding lines in its meetings, and defines the financial framework. The Management develops the respective tenders and makes them available to a suitable group of participants and to the public.
Within the framework of the specified tender conditions, suitable institutions and groups may apply to participate in the programme.
The review of the submitted applications is performed exclusively with the help of independent expert committees. The project applications recommended by the experts are subjected to a tax audit. If the results are positive, contracts are concluded with the respective applicants.
For the implementation of the individual programme lines, the Baden-Wuerttemberg Stiftung may commission service providers, who, on behalf of and in close cooperation with the Baden-Wuerttemberg Stiftung, organise the handling and monitoring of projects.
The research projects are particularly focussed on the areas of high technology and life sciences. The Baden-Wuerttemberg Stiftung manages its activities exclusively based on scientific excellence. Scientific excellence requires, inter alia, that the research institutions have carried out research in the respective field in past years, and have published high-level work. In addition, it must have a research network which enables it to work in an interdisciplinary manner.
As a rule, all research programmes are to be put out to tender within the state of Baden-Württemberg. Research institutes in the state may all apply. Applications must all undergo a competitive assessment by external assessors who work actively in the respective field and who do not live in Baden-Wuerttemberg. Across all the research programmes, positive decisions average at 10 to 15 percent.
Research projects all work on the basis of a research contract which clearly specifies the objective of the project and the working plan, as well as the individual milestones. The Baden-Wuerttemberg Stiftung is entitled to all rights arising from the research contract. An intermediate review shall be performed half way through the project duration term.
The scientific quality of the projects and the achievement of the objectives will be assessed and checked by experts commissioned by the Baden-Wuerttemberg Stiftung in a final evaluation.
As a rule, projects are exclusively awarded via tenders. In addition, it is possible, in rare cases, to present individual funding proposals for decision making to the Supervisory Board. These would have to be projects which, in terms of significance of topic, quality, innovation and regional (Bundesland) relevance, are of exceptional importance. Funding will only be possible if the Supervisory Board specifically decides on a grant for such a project.
Likewise, Arts and Culture projects will not be put out to tender (with the exception of the Literatursommer). Monument projects and large-scale cultural projects are consulted and decided on by the Supervisory Board. For smaller and medium-sized cultural projects, the Supervisory Board has formed a subcommittee which usually meets three times a year. Applications can be submitted here informally, provided they meet the guidelines. Applications for monument projects may only be submitted if they concern a cultural monument of particular significance (§ 12 Monument and Historic Building Act) which is recorded in the official monument and historic building record of the federal state of Baden-Wuerttemberg (§ 19 Monument and Historic Building Act), and which is intended to be made available for new, innovative, non-profit use, as well as public access. Monument owners must be non-profit organisations or public entities.
In general, 50 percent of the "maintenance expenses" are eligible for grants; i.e. the additional costs incurred by the monument or the use thereof, cannot be subsidised by the Baden-Wuerttemberg Stiftung.
All applications are to be examined and evaluated by experts and recommended to the Supervisory Board for subsidy following the principle of excellence.